HPEC Presentation/Poster Format Guidelines

Important Dates:

Abstracts submission deadline: 15 May 2008
Notification of acceptance: 25 June 2008
Copyright Release form due: 29 August 2008
Disclosure Authorization form due: 29 August 2008
Foreign Visit Authorization form due: 8 August 2008
Registration and Banquet forms due:
(Cost: $250 Workshop    $45 Banquet)
29 August 2008
Workshop dates: 23–25 September 2008
Banquet date: 23 September 2008

All presentations will be videotaped for MIT Lincoln Laboratory archival purposes only. If you do not want your presentation to be videotaped, please email the HPEC Workshop Office at hpec@ll.mit.edu by 29 August 2008.


The workshop sponsors and participants appreciate clear and legible presentations. In addition, the presentations themselves will constitute the published proceedings. Therefore presenters are required to submit charts of the highest quality. Toward the goal of consistent quality and legibility, we ask that presenters adhere to the following guidelines when preparing their presentations and posters.

ALL materials that are presented in the US ONLY Session are required to be properly marked.

PRESENTATIONS AND POSTER PRECIS

Typeface

Recommend setting regular text using a bold 20-point font. A bold sans serif font such as Helvetica is preferred for its readability in a large auditorium. Other sized fonts may be used as necessary, such as bold 28-point for titles, bold 18-point for sub-points, etc. Do not use a font size 12-point or smaller. Always use bold fonts.

Format

The display area measurements for your electronic presentation/poster précis are 7.5' tall by 9.5' wide. Orient the viewgraphs horizontally (i.e., in landscape mode).

HPEC Sample Slide

Download PPT version

Posters

Total available poster board area: 3.5' tall by 6' wide. Poster(s) must be oriented horizontally (landscape) for the best utilization of the available poster board area. The top six inches of the poster board area will be reserved for the title banner which Lincoln Laboratory will provide. The title banner includes the poster title, name(s) of the author(s), and the author affiliation(s).

MIT Lincoln Laboratory will provide pins and velcro to facilitate mounting the poster(s) on the felt-covered poster boards as well as a 3' by 5' table in front of your poster board area. If your poster requires additional visual aids/resources, please email a detailed description of your poster set-up to hpec@ll.mit.edu.

GRAPHICAL MATERIAL

Graphs, Tables and Images

Ensure that all images such as photographs, artwork, graphs etc., can be printed legibly. High contrast images are preferred. Ensure that all text appearing in the image is large and legible.

PRESENTATION / POSTER PRECIS LAYOUT

Electronic presentations will be displayed on a large screen behind the speaker by a professional projectionist. Speakers are provided with a podium, microphone, and laser pointer.

To assist the projectionist, electronic presentations / poster precis should be in Microsoft PowerPoint.